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Updated August 2024
Key takeaways:
The digital Schengen visa application process is streamlined and can be completed online
Enhanced security features include a cryptographically signed barcode instead of a visa sticker
In-person visits are generally only required for first-time applicants or those with expired biometrics
Table of Contents
What is an online digital Schengen visa?
The European Council approved regulations enabling travelers to apply for Schengen visas online, thereby streamlining the application process. This change aims to simplify visa applications and reduce the administrative burden on national agencies. By facilitating an easier application process, the online system also enables governments to respond more swiftly.
The regulations include several important highlights:
- An EU visa application platform serves as the main portal for Schengen visa applications, allowing users to submit their information, upload documents, and pay fees electronically
- The requirement for in-person consulate visits has been minimized. Visits are generally needed only for first-time applicants, those with expired biometric data, or those with new travel documents
- The traditional visa sticker has been replaced with a cryptographically signed barcode for improved security
Travelers from countries without a visa-free agreement with Schengen countries must apply for a Schengen visa. This can be done online via the EU visa application platform or by visiting a Schengen country’s embassy or consulate.
The digital Schengen visa introduces a range of features designed to streamline the application process, enhance security, and minimize errors. These advancements collectively improve the overall efficiency and effectiveness of obtaining a visa, making the experience more user-friendly and secure. The features are as follows:
- Streamlined application process: Submit applications online, reducing paperwork and in-person visits.
- Enhanced security: Digital visa format offers improved protection against fraud.
- Increased accuracy: Real-time error checks minimize application mistakes.
How to apply online for a digital Schengen visa?
EU authorities have confirmed that going forward, Schengen visa online applications will be processed through a single unified platform, and all Schengen visa applications will be made through it.
Required documents
The documents required to submit the application for the Digital Schengen visa are as follows:
- two recent photos meeting visa photo requirements
- valid passport not older than 10 years and valid for at least 3 months beyond the planned departure date from the Schengen area
- round-trip reservation or itinerary, including flight numbers and dates
- travel health insurance policy covering the whole Schengen territory with a minimum coverage of 30,000 euros
- proof of accommodation, such as a hotel booking, rental agreement, or letter of invitation from a host
- proof of financial means, which can be demonstrated with a bank statement, a sponsorship letter accompanied by a sponsor’s bank statement, or a combination of both
- proof of paid visa fee: EUR 80 for adults and EUR 45 for children aged 6 to 12.
Application steps
Each applicant should submit:
- a completed application form using the EU application platform
- a declaration of the authenticity, completeness, correctness and reliability of the data submitted
- a declaration of the veracity and reliability of the statements made
Applicants can now apply for a Schengen visa without worrying about which specific country they will be visiting. They simply need to complete the application and submit the required documents, and the platform will determine which country will process the application.
For the first visa application, travelers must visit a biometrics collection center to have their fingerprints and photo taken. However, this only needs to be done once every 59 months (or five years) if applying with the same travel document.
The outcome of the application will be communicated to the applicant via email after it has been processed.
Visa costs
In 2024, the cost of a Schengen visa will increase from EUR 80 to 90 for adults and from EUR 40 to 45 for children.
With the introduction of the new digital platform, intermediaries currently used for visa application processing in many Schengen countries will no longer be necessary. This will save travelers approximately EUR 35 in fees.
Visa fees will be paid through a third-party gateway linked to the online application platform, and payments will be directly transferred to the Member State processing the application.
Processing time
Typically, processing a Schengen visa application takes around 15 days. However, there are instances where the processing time can extend up to two months. This variation in processing time can depend on several factors, including the volume of applications, the specific details of your case, and the need for additional documentation or background checks. It’s always a good idea to apply well in advance of your planned travel date to accommodate any potential delays.
